Institutional Underpinnings

Coordinating research data management across Australian universities.
Research Data Management Framework,research data management universities,university sector research data management,Institutional Underpinnings
Program
Institutional Underpinnings

Timeframe

February 2021 to November 2022

Current Phase

In progress

ARDC Co-investment

$1,715,000

The Challenge

Australia’s university sector produces more world-class research than you’d expect from a population of our size. Yet each institution manages its research data in different ways and to different standards. Even within a university, faculties and schools often differ in their research data management practices.

This uncoordinated approach to research data management makes it harder for universities to share data, creating barriers to collaborative research and the creation of national data assets. It also means that universities are each trying to address the same challenges in parallel, rather than pooling their efforts and expertise.

The Approach

In partnership with 25 Australian universities, we’re creating a jointly-agreed Research Data Management Framework for the management, sharing, retention and disposal of research data. Each institution is undertaking activities to validate and test an aspect of the framework in their local contexts.

The Institutional Underpinnings program is part of our larger National Data Assets program.

Framework Co-Design

In Phase 1 of the Institutional Underpinnings program, 25 Australian universities came together to jointly develop the first draft of the framework. Through a co-design process, the participants identified 16 priority elements the framework should cover and selected 8 of those elements for immediate focus. Priority elements were based on:

  • importance for institutions
  • ability to nominate experts who could provide institutional advice
  • whether institutions were likely to test or validate these draft outputs.

Working groups were formed with 95 experts from the participating universities to develop the content of these priority elements.

Collaboration

As part of the development of the joint framework, each participating institution is developing an implementation that tests or validates an aspect of the framework. In-scope implementations can cover a wide range of activities, but must:

  • have ongoing value beyond the duration of the project
  • involve improvement or change at the institution (not just business-as-usual)
  • be specifically related to the joint framework
  • produce some output that can be of value to other institutions.

View the projects that are testing or validating aspects of the framework, Australia’s Research Data Management Framework projects.

Our 25 partners include:

  • Australian National University
  • Bond University
  • Charles Darwin University
  • Curtin University
  • Edith Cowan University
  • Federation University Australia
  • Griffith University
  • Macquarie University
  • Monash University
  • QUT
  • Swinburne University of Technology
  • The University of Queensland
  • University of Adelaide
  • University of Canberra
  • University of Melbourne
  • University of New England
  • University of New South Wales
  • University of Southern Queensland
  • University of Sydney
  • University of Tasmania
  • University of Technology Sydney
  • University of Western Australia
  • University of Wollongong
  • Victoria University
  • Western Sydney University.

Target Outcomes

This program will result in a robust framework that all Australian universities can adopt.

The framework will include a:

  • joint statement of the principles underpinning effective institutional research data management
  • collective outline of the policies, procedures, services and infrastructure needed for effective research data management
  • shared profile of the archival principles appropriate to the management of research data
  • model of the common decisions and events that occur as research data interacts with each of these elements including, where possible, a description of the
  • information needed to feed into these decisions and processes (acknowledging that this may vary depending on discipline and institution).

Draft Research Data Management Framework for Australian Universities

On 1 April 2022 we released the draft Research Data Management Framework for Australian universities. In Phase 1 of the Institutional Underpinnings program, 25 Australian universities came together to jointly develop the first draft of the framework. Through a co-design process the participants identified 16 priority elements the framework should cover and selected 8 of those elements for immediate focus.

Priority elements were based on:

  • importance for institutions
  • ability to nominate experts who could provide institutional advice
  • whether institutions were likely to test or validate these draft outputs.

Working groups were formed with 95 experts from the participating universities to develop the content of these priority elements.

We sought seeking input from the Australian research sector, particularly Australian universities that were unable to contribute to the Framework’s development.

We invited feedback from the research community on the draft framework in April and May 2022.

Read the Draft Framework

Introduction

Active Data Management

2.1 Case Study: Monash Secure eResearch Platform

Culture Change

Policy

Research Data Management Planning

Retention and Disposal

Open Research and Data Publication

Sensitive Data

8.1 Attachment: Classification Crosswalk (PDF)

8.1 Attachment: Classification Crosswalk (XLSX)

Support, Training and Guidance

10 Remaining Elements

You may also download all items in this .zip file.

Suggested citation: Australian Research Data Commons. (2022, April 1). ARDC Institutional Underpinnings Framework draft release. Zenodo. https://doi.org/10.5281/zenodo.6392340

Please note, this is a mid-program release of the draft Framework. The Framework will continue to be revised and developed throughout 2022.

Other Resources

Watch our initial Institutional Underpinnings overview and Q&A webinar.

Contact the ARDC

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